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Reception and Administrative Assistant

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Organisation:Oak Field School 

Working Hours: Full Time , Hours per week - 37 

Salary:GLPC-C SCP 4-5  

Appointment Type:Temporary 

Location:Oak Field School, Wigman Road, Nottingham, Nottinghamshire, NG8 3HW 


Closing date:04 November 2021 at midnight 

Contract Type: 1 school year temporary in first instance
Salary Details: GLPC-C SCP 4-5 (£18,933-£19,312 pro rata = approx £16,619-17,489 per annum)
Working Hours: 37 hours per week
Job Ref No.: Eteach 1181696
Oak Field School is a Special School for 168 pupils aged 3-19 with a wide range of learning and physical disabilities, including complex health needs and some challenging behaviours.
We are seeking a positive, proactive, enthusiastic, and highly organised person with excellent communication skills and a strong background in successful school or similar administration and/or reception duties, who can communicate effectively with a wide range of people; a broader interest in contributing towards improving outcomes for children and young people with SEN and/or disability and their families is desirable.
The post holder, under the direction and guidance of the Office Manager (OM) and Senior Leadership team (SLT), will provide efficient and effective administrative/organisational/clerical support to the school; this will include reception duties (currently 2 days/week) .In terms of the wider school,this will include routine/general administration, administrative and organisational support for extra-curricular visits and activities outside school hours (e.g. after-school clubs and theatre visits), volunteers, and the Old Students Association.
The administrative element of the role includes providing administrative, clerical and organisational support for:
  • After-school clubs and extra curricular visits
  • Volunteers
  • Special events, including Post-16 and Old Student User Groups and activities
  • Friends of Oak Field (charitable organisation)
  • Routine letters, and simple data and information, including a weekly school bulletin
  • Providing back-up for Reception
  • Providing general clerical and administrative support, including reprographics
  • Assisting with the training, development and supervision of work experience students and volunteers, alongside the Office Manager and School Admin Officer, as appropriate
It also includes Reception duties (currently 2 days per week);
  • Reception and switchboard
  • Welcoming pupils, staff, parents/carers, Hydro pool and café users, other professionals and visitors
  • Controlling the school entrance doors, with the emphasis on Safeguarding
  • Liaising with Transport, Respite services and School Medicines Assistants, especially in terms of medication transit
  • Delivering messages, sorting the post and dealing with deliveries
  • Maintaining bus, home-school transport lists and pupil and staff information such as after-school club and car registration lists etc.
  • Maintaining clean and tidy Reception and Heart Space areas
  • Managing lost and found property
The post holder is expected to support the development within the school of school admin-specific software, to be willing to undertake further training as appropriate, and to participate actively in the wider life of the school, including enrichment opportunities. The school understands that some training might be needed in the first instance, and will be supportive of this. In this case, however, we would be looking for a quick learner!
Core Hours are Mon-Weds 8.30am-4pm, Thurs-Fri 8am–4.30pm, with 30 minutes lunch break.
Since Oak Field is a unique specialised educational setting within the city of Nottingham, we strongly recommend that, before applying, prospective candidates telephone Alison Kane, Office Manager on Tel: 0115 915 3265 to find out more about the role and/or to arrange to visit the school, ideally during school hours.
To apply for this job role please visit our Eteach page.
Applications will close at noon on Monday 4th October
Provisional date for interviews: is Thursday 7th October

Further information for this job