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Facilities Co-Ordinator

This job is closed and is displayed for reference only. 

Organisation:Nottingham City Council 

Working Hours: Full Time , Hours per week - 37 


NPPV Required:No 

Appointment Type:Permanent 

Location:Loxley House , Station Street , Nottingham , Nottingham, NG2 3NG 


Closing date:21 August 2019 at midnight 

The starting salary is £19,171 (Level One) rising to £19,945 (Level Two) on the first year anniversary, subject to satisfactory completion of a probation period (pro rata for part time workers).
We’ve got an exciting opportunity available for talented individuals to join our workforce - perhaps this is the opportunity you’ve been waiting for? Read on to find out more…
There has never been a better time to join Nottingham City Council. Known for inclusivity and innovation, we have also won a host of Employee Benefits Awards, are a leading employer of Apprentices and we are continually working around the clock to deliver high quality services for Nottingham’s citizens, visitors and investors.
Our aspiration is to make Nottingham a Great City, but to do this we need to be a Great Council, provide Great Services and recruit and develop a Great Workforce.
Join an organisation that gives you extra – we will value your contributions, promote flexible and modern ways of working, will double your monthly pension contributions, offer a very generous 25-32 days holiday package each year (exclusive of public bank holidays and dependent on length of service) and give you the option to purchase up to 28 days additional holiday tax-free!
We are seeking to appoint a Facilities Coordinator, who is able to support the work of the Building Services department in service monitoring, inspections and supplier management, ensuring that the required standards are maintained. You will provide administrative support to enable Building Managers to function effectively and efficiently and be responsible for assisting with the co-ordination of multiple sites monitoring located throughout the Council.
Key Duties and Responsibilities:
• To assist the Property Maintenance Manager to ensure corporate and regulatory compliance along with smooth operation of all aspects of the building to create an optimal, safe and cost effective environment for the building occupants to function.
• To carry out building/statutory maintenance compliance audits making full use of IT equipment and setting up action plans, ensuring all action plans are communicated to Site Co-ordinators and are progressed in a timely manner.
• To assist Site Co-Ordinators to maintain and control accurate Building and Operational User Guides for sites within scope of responsibility.
• Provide first line contact for Building Services for all internal and external customers/contractors at all NCC Depots and ensure the FM induction process is adherred to and monitored.
• When required, to assist the Asset and Facilities Managers providing project support, mobilisations and decommissioning.
• Working with the site Co-Ordinators, control, update and monitor, a site wide inventory of all internal and external signage for all Civic and Commercials Buildings.
• To assist and encourage, regulate workplace health, safety and welfare including the monitoring or site activities in relation to health and safety standards for contractors in the progress of work ensuring site safety, quality and environmental responsibilities to the satisfactory completion of all projects to meet agreed deadlines.
• To work with the Property Maintenance Manager to ensure that enquiries / complaints are dealt with within the agreed service levels and analyse and monitor customer feedback developing key performance indicators that measure 'what matters' and drive positive behaviours.
• Solid and empathetic verbal communication skills to enable effective communication at all levels, and to be able to develop credible relationships with colleagues, suppliers, customers and stakeholders.
• Performance driven with proven commercial and financial awareness.
• Have a sound knowledge of administrative procedures and methodology.
• Be an intermediate user of Microsoft Office and be familiar with all internal IT solutions.
• Ability to work off own initiative and to drive improvement, change and challenge where necessary.
• Have a high standard of diligence and tenacity ensuring that detail is captured and compliance is adhered to.
• Focus is on 'doing' and a 'can-do', 'get-done' attitude.
• Drives self towards key objectives and outcomes, accepting personal accountability for missed deadlines or errors.
For more information, please view the Job Description and Person Specification which are attached further down on this page.
For informal enquiries please contact Trevor Bone, Tel: 0794 030 6506 Email: Trevor.Bone@nottinghamcity.gov.uk
Useful information for Applicants:
Please ensure you read our Terms and Conditions information, which includes advice on pay, annual leave and hours of working, and our Total Rewards Package, which includes information on some of the great benefits when working for Nottingham City Council.
Nottingham City Council are committed to equality, diversity and inclusion and we are striving to have a reflective workforce of the citizens we serve.As a result of our commitment to this agenda, we anonymise all applications to remove the risk of unconscious bias. The application process will capture your personal details (including your name) and these details will only be made visible to recruiting managers once the shortlisting stage has been completed
We particularly welcome applicants from Black, Asian and Minority Ethnic (BAME) communities and applicants that consider themselves disabled as these groups are currently under represented within our workforce.
Nottingham City Council is open to conversations regarding flexible working options at the point of interview.
If you have any technical issues completing your application form please contact escservicedesk@emss.org.uk